Architecture, yoga, sound art & hospitality in Heredia, Costa Rica
Nebulae Events
At Nebulae, every gathering has the potential to become a memorable experience. Our spaces adapt to birthdays, corporate events, wellness experiences, sports activities and music events, creating a unique setting to connect, celebrate, share and turn every occasion into something special.
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Event Terms & Guidelines
To ensure a pleasant, organized and safe experience for our guests, clients and vendors, please take the following guidelines into consideration when requesting a quote or booking an event at Nebulae.
Check-in & check-out times
Early access for setup may be coordinated in advance.
Applies to reservations with accommodation associated with the event.
For events, early access for vendors or organizers may be arranged for setup, decoration, production and event preparation.
Early access must be coordinated in advance with our team.
Sound & music
To respect local regulations and our surrounding environment, high-volume music is not permitted in outdoor areas after 10:00 PM.
The celebration may continue afterward inside Nebuleo, located within the WaterCube apartment, where music may continue later into the night at an appropriate indoor volume.
External DJs
External DJs are welcome.
To ensure proper operation and protection of Nebulae’s audio system, external DJs must use the sound equipment provided by Nebulae.
External primary sound systems may not be connected or installed without prior authorization.
Events with an external DJ require an authorized sound technician, which can be coordinated and quoted by our team.
Music without a DJ
If no DJ is hired, guests may use the Yoga Deck Bluetooth sound system at no additional cost.
It is ideal for background music and social activities.
Venue capacity
Capacity depends on the area reserved, type of event and required setup.
WaterCube
With tables and chairs. Ideal for corporate events, dinners, conferences and similar setups.
For an open configuration without tables and chairs or with minimal furniture.
Nebuleo
An indoor space ideal for smaller private gatherings or for continuing the celebration after outdoor music hours.
Full Nebulae property
Using the entire Nebulae property. To reach the maximum capacity of 300 guests, the event must be coordinated jointly with Salón Laureal.
- Final capacity may vary depending on circulation requirements, furniture, production and the specific needs of the event.
- Larger events require coordination of the different areas of the property.
- The estimated number of guests must be provided when requesting a quote.
- The confirmed guest count must be respected. Any increase must be communicated and approved in advance and may result in an adjustment to the event rate.
Type of event
When requesting a quote, please clearly indicate the type of event, such as:
This allows us to recommend the most suitable space, setup and services.
External vendors
External vendors are welcome, including decoration, catering, photography, production, entertainment and other services.
All vendors must comply with Nebulae’s schedules, operating guidelines and property rules.
Special installations, structures, additional electrical requirements or production equipment must be coordinated with our team in advance.
Food & beverages
The sale and service of food and beverages is permitted during events, provided the operation is coordinated with our team in advance.
External catering services, food providers, bars, bartenders and other hospitality vendors may be hired.
Any special requirements involving food preparation, setup, refrigeration, electricity, waste management or service areas must be communicated in advance.
Parking & transportation
Approximate parking capacity on the Nebulae property.
Nebulae provides parking for approximately 30 to 35 vehicles.
For small and medium-sized events, we recommend encouraging guests to share vehicles whenever possible.
For larger events, we especially recommend:
This helps improve guest arrival and departure and allows for a more organized and safe operation.
Any additional parking requirements or special transportation logistics must be coordinated with our team in advance.
Please coordinate with our team regarding the possibility of expanding vehicle access, as an additional alternative may be available with prior coordination.
We also recommend arranging shuttle or shared transportation to reduce the number of vehicles, streamline access and improve the arrival and departure experience for guests.
Reservations & Payment
The amount required when booking an event will depend on the size, format and areas being used.
For smaller events held at the WaterCube, the reservation may be confirmed with a US$399 payment.
For larger events or events requiring additional Nebulae spaces, the reservation may be confirmed with an initial payment of 50% of the total event value.
The remaining 50% must be paid no later than one day before the event.
WaterCube / smaller events
Initial payment for larger events
Remaining balance due no later than one day before the event
Policies & coordination
Damage responsibility
The person responsible for the reservation agrees to ensure appropriate use of Nebulae’s facilities, furniture, equipment, sound systems, outdoor areas and other property.
If any damage, loss or deterioration occurs during the event and is attributable to the client, guests, vendors or contracted personnel, Nebulae will assess the damage and may request payment for the repair, replacement or substitution of the affected item.
Any identified damage will be documented and communicated to the person responsible for the reservation, who will be responsible for the associated costs according to the nature and extent of the damage.
Date changes
For accommodation-only reservations, date changes may be requested subject to availability and the applicable reservation conditions.
For events, once the date has been confirmed and any payment has been made, the event cannot be moved to another date, because Nebulae reserves the spaces, rooms and infrastructure required specifically for that event.
Event coordination
Each event may have specific requirements depending on:
Our team may request additional information or establish specific requirements to ensure safe and organized operations and a positive experience for the client and guests.
Nebulae reserves the right to establish additional conditions when required by the size, characteristics or production requirements of an event.
Event security
Depending on the type of activity, number of guests and characteristics of the event, security personnel may be required.
Security may be coordinated and contracted directly through Nebulae, or provided by the client, subject to prior approval and coordination with our team.
Harmony between activities
Depending on the date and the schedule of neighboring spaces, guests may occasionally be asked to observe specific periods of silence or reduced volume, particularly during ceremonies or activities taking place in the adjacent event venue.
This helps preserve an atmosphere of harmony, respect and tranquility between different activities taking place simultaneously within the property.
